When messages or other Outlook items are saved in an Outlook Data File (.pst), the items are available only on the computer where the file is saved. By moving items to an Outlook Data File (.pst) on your computer, you can free up storage space in the mailbox on your mail server. Note: You cannot import from an Offline Outlook Data File (.ost) file.īecause these files are saved on your computer, they aren’t subject to mailbox size limits on a mail server. For more information about importing items, see Import email, contacts, and calendar from an Outlook. You can also import email messages, calendar, contact, and task data from another Outlook Data File (.pst). For more information on backing up your email messages, calendar, contact, and task data, see Export or backup email, contacts, and calendar to an Outlook. You can also use an Outlook Data File (.pst) to backup or export items from any type of email account. In Outlook 2016 and Outlook for Microsoft 365, IMAP accounts use Offline Outlook Data Files (.ost). Note: In Outlook 2013 and earlier versions, IMAP accounts also used an Outlook Data File (.pst). Restart Outlook for this change to take effect.Tip: If your Outlook Data File (.pst) becomes large it can slow down your OneDrive sync and may show 'Processing changes' or 'A file is in use'. Highlight the profile that you want, access Set the default profile, and choose Set as Default. Select the profile that you want to remove, and then choose the Delete the selected profile button ( - minus ) Select the Create a new profile ( + Plus ) button, and then enter a name for the new profile.ĭouble-click the profile, and then enter a new name for the profile. Open Contents > SharedSupport, and then launch Outlook Profile Manager.

To learn more about how to create user accounts, visit Apple support.įrom Finder, open the Applications folder.Ĭtrl+click or right-click Microsoft Outlook, and then select Show Package Contents.

Outlook profiles don't offer password protection, and Spotlight searches from the Finder will locate Outlook items from all the profiles in the current user account. Important: If more than one person uses the same computer, Outlook profiles don't offer as much privacy as separate user accounts in the Mac OS.

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